Background Information

Welcome to the ABCRC Reservation system. In order to use the system there are certain things you need to know.

Requirements

There are certain requirements for using ABCRC facilities, that vary by the type of resource you wish to use. The reservation system will not allow you to make requests for a facility until the requirements have been met. These are: You will only be able to make reservations for a facility after you have certified that you have completed the requirements for that type of facility. You can edit your profile to make changes to it as you satisfy additional requirements.

Fees

effective July 1, 2025
Service for fee Unit of useRate for projects within Sponsored Programs at UVA Rate for non-UVA users and UVA use outside of Sponsored Programs - such as class visits Notes
Boat trip Per use $185^ $229 Fee includes a staff captain. ^$72.00 for LTER trips due to staffing.
Lab use* Per person per day $15 $23 At our discretion, lab fee may be capped at 6x per group per day ($140) to reflect diminishing use and impacts by large groups.
Housing Per person per night $11 $17*
Housing check in fee Per reservation $54 $87* To be charged for each check in, regardless of group size or number of nights. This fee covers room preparation and cleaning.
Seminar room* Per use $143 $231

* A sales tax rate of 6.3% applies to space use fees unless a tax exemption form is provided (only US Government and UVA Sponsored Programs are exempt from tax on lodging). There is no additional occupancy tax.

Note: When budgeting for housing, the cost of a visit is = one 'Check in fee' per reservation + (nights x occupants x housing fee); E.g. A class of 12 visiting for 3 nights = $87 check in + (3 x 12 x $17) = $699.


Reservations

Requests must be approved before they become active reservations. For this reason, please submit requests at least 5 business days before your requested time (earlier when possible). The status of a request will be displayed as follows: